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Previous MeetingSeptember 12, 2013 07:00 PMNext Meeting
Regular Board Meeting
Open Session - 7:00pm
School District Office
1200 Industrial Road, Unit 9A

 

  
Preliminary Information
OPEN SESSION: 7:00 P.M.
(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  Call to Order   
2.  Approval of Agenda   
Unfold 3.  Communications   
         
a. Standard Format with Public Participation Guidelines      (D)  
  Comments from the Public for any Items not on the Agenda: Persons wishing to address the Board on any item except personnel are invited to do so.  In the interest of time and order, presentations from the public are limited to 3 minutes per person, per topic.  (Limit of 20 minutes per topic).
Unfold 4.  Consent Agenda   
         
a. Mandated Cost Contract      (V)  (C)  
  Service Agreement with Mandate Resource Services for Filing Reimbursement Claims
         
b. Gifts to the District      (V)  (C)  
  Staff seeks approval of gifts to District
         
c. SMC Chief Elections Office & Assessor-County Clerk-Recorder/Mark Church Agreement      (V)  (C)  
  Engagement of San Mateo County Chief Elections Officer to conduct School Board Election on November 5, 2013
         
d. Safe Routes to School Contract      (V)  (C)  
  Agreement with SMCOE for District to Receive up to $27,300 in Grant Funding for Safe Routes to School
         
e. Engagement Agreement with Wilkinson-Hadley-King Company      (V)  (C)  
  Approval of Audit Engagement Letter with WHK for Audit Year 2012-13
         
f. Contract for PALS - Student 1      (V)  (C)  
  Staff seeks board approval of contract for applied behavioral analysis (ABA) services for a student with autism.
         
g. Contract for All Hands In - Student 2      (V)  (C)  
  Staff seeks board approval of contract for behavioral services for a student with autism.
         
h. Contract for Starfish Therapies - Student 3      (V)  (C)  
  Staff seeks board approval for contracted physical therapy services for a special needs middle school student.
         
i. Contract for All Hands In - Student 4      (V)  (C)  
  Staff seeks board approval of contract for applied behavioral analysis (ABA) services for a student with autism.
         
j. Contract for JWPOSD - Student 5      (V)  (C)  
  Staff seeks ratification by the Board of Trustees for the contract with JWPOSD to provide educational services for a special needs preschool student.
         
k. Contract for All Hands In - Student 6      (V)  (C)  
  Staff seeks board approval of contract for applied behavioral support services for a student with autism.
         
l. Contract for CLC - Student 7      (V)  (C)  
  Staff seeks ratification by the Board of Trustees for the contract with CLC for OT, Speech/Language and Educational services.
         
m. Contract for PALS - Student 7a      (V)  (C)  
  Staff seeks board approval of contract for behavioral support services for a student with autism.
         
n. Contract for PALS - Student 8      (V)  (C)  
  Staff seeks board approval of contract for behavioral support services for a student with autism.
         
o. Contract for Peninsula Associates - Student 9      (V)  (C)  
  Staff seeks board approval of contract for assistive technology support services for a student with multiple disabilities.
         
p. Contract for All Hands In - Student 10      (V)  (C)  
  Staff seeks board approval of contract for behavioral support services for a student with autism.
         
q. Contract for All Hands In - Student 11      (V)  (C)  
  Staff seeks board approval of contract for behavioral support services for a preschool student with autism.
         
r. Contract for All Hands In - Student 15      (V)  (C)  
  Staff seeks board approval of contract for behavioral support services for a student with autism.
         
s. Contract for Wings Learning Center - Student 16      (V)  (C)  
  Staff seeks ratification by the Board of Trustees for the contract with Wings Learning Center including educational support, speech/language and occupational therapies as well as AAC support.
         
t. Contract for The Avalon Academy - Student 19      (V)  (C)  
  Staff seeks board approval of contract for educational, speech/language, AAC, physical therapy, vision services as well as orientaiton and mobility support services for a student with multiple disabilities.
         
u. Contract for Achievekids - Student 22      (V)  (C)  
  Staff seeks ratification by the Board of Trustees for the contract with Achievekids for educational programming, transportation and mental health support.
         
v. Approval of Superintendent Housing Loan      (V)  (C)  
  Secured Loan to Assist Superintendent in the Purchase of Single Family Residence Within SCSD Boundaries.
         
w. Approval of February 10, 2012 Minutes         (V)  (C)  
  Seek approval of minutes Special Board Meeting from February 10, 2012.  
         
x. Warrant Report      (V)  (C)  
  A warrant report is included on the consent agenda each month for the Board to review.
         
y. Approval of June 24, 2013 Minutes      (V)  (C)  
  Seek approval of minutes from Special Closed Session on June 24, 2013.  
         
z. Approval of July 22, 2013 Minutes      (V)  (C)  
  Seek approval of minutes from Special Board Meeting Governance Retreat on July 22, 2013.  
         
aa. Approval of February 10, 2012 Minutes      (V)  (C)  
  Seek approval of minutes from Special Board Meeting on February 10, 2012.  
         
bb. Approval of February 15, 2012 Minutes      (V)  (C)  
  Seek approval of minutes from Special Board Meeting - Closed Session on February 10, 2012.  
         
cc. Approval of January 18, 2012 Minutes      (V)  (C)  
  Seek approval of minutes from from  Board Meeting  on January 18, 2012..  
Unfold 5.  Information/Presentations   
         
a. Committee Reports         
  School Board Trustees will receive information and updates from staff with regard to Superintendent Committees that have taken  place since last Board Meting.  This evening's reports will include PTA Coordinating Council (attended by Trustee Hunkapiller on September 5th) and Facilities Master Plan Committee (attended by Trustees Elliot and Rak on September 6th).  
         
b. The Lunch Master     
  Staff seeks to provide Board with update on The Lunch Master program and implementation of this new program thus far including outlining the challenges faced, plan of action to address concerns, and resolution achieved to date.
Unfold 6.  Discussion Items   
         
a. Facilities Master Plan Execution         (D)  
  Discussion of Contracting Owner's Representative for FMP Project Execution
Unfold 7.  Action Items   
         
a. Approval of the 2012-13 Unaudited Actuals      (D)  (V)  
  The District closed its books for the 2012-13 fiscal year with a higher ending fund balance in the General Fund of $350,000 (rounded).  Of that amount, approx. $147,000 is available as increased reserves.
         
b. Approval of Gann Limit Resolution #3:13/14 for 2012-13      (D)  (V)  
  Calculation submitted to be in compliance with Article XIIIB of the State Constitution, which relates to limiting government spending.
         
c. Resolution for Year-End Budget Increase and Transfer #4:13/14      (D)  (V)  
  Board approval of final budget transfers to close the books for 2012-13.
Unfold 8.  Comments   
         
a. Employee Groups Comments      (D)  
         
b. Board Member Comments      (D)  
         
c. Superintendent Comments      (D)  
9.  Agenda Setting   
10.  Announcement of Closed Session   
11.  Public Comment of Closed Session Items   
12.  Adjourn to Closed Session   
Unfold 13.  Closed Session   
         
a. Conference with Legal Counsel - Anticipated Litigation (2 cases) - G.C. 54956.9      (D)  
         
b. Real Property Negotiations [Government Code ยง54956.8} Conference with Real Property Negotiators      (D)  
14.  Reconvene to Open Session   
15.  Report from Closed Session   
16.  Adjournment   

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Members of the audience wishing to address the Board are requested to complete the blue form available on the table at the entrance and turn it into the Secretary prior to the opening of the meeting. If you are addressing the Board of Education on a non-agenda item, please be aware that the provisions of the Brown Act prohibit the Board from acting or discussing such matters at this meeting. The Board has adopted policy whereby any such items will be referred to staff for a decision with regard to placing it on a future agenda for discussion, action, or a report. Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Christina Carrier at least three working days prior to the meeting at 650-508-7333 ext. 935. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Public inspection of agenda documents that have been distributed to the Board less than 72 hours before the meeting, will be made available at the District Office, 826 Chestnut Street and attached to the agenda item on the District's online agenda at http://sancarlos.csbaagendaonline.net (Government Code 54957.5)


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