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Previous MeetingMarch 26, 2015 04:00 PMNext Meeting
Regular Board Meeting
Open Session at 4:00pm
San Carlos School District Office
1200 Industrial Road, Unit 9B, San Carlos, CA 94070

 

  
Preliminary Information
OPEN SESSION: 4:00 P.M. Agenda was updated on 3/23/15 at 10AM to reflect addition of Action Item 7B and Consent Item 10Y and the Removal of Closed Session Item 15A which will be discussed at the April 16, 2015 meeting.
(D) Discussion Item
(V) Can Vote
(C) Consent Item
1.  Call to Order   
2.  Approval of Agenda   
Unfold 3.  Communications   
         
a. Standard Format with Public Participation Guidelines      (D)  
  Comments from the Public for any Items not on the Agenda: Persons wishing to address the Board on any item except personnel are invited to do so.  In the interest of time and order, presentations from the public are limited to 3 minutes per person, per topic.  
Unfold 4.  Comments   
         
a. Employee Groups Comments - ITEM MOVED TO AFTER CONSENT DURING APPROVAL OF AGENDA      (D)  
         
b. Board Member Comments - ITEM MOVED TO AFTER CONSENT DURING APPROVAL OF AGENDA      (D)  
         
c. Superintendent Comments - ITEM MOVED TO AFTER CONSENT DURING APPROVAL OF AGENDA      (D)  
Unfold 5.  Public Hearing   
         
a. Public Hearing for Renewal of Arundel, White Oaks, Brittan Acres, and Tierra Linda Charters      (D)  
Unfold 6.  Discussion/Action Items   
         
a. Renewal of Arundel, Brittan Acres, Tierra Linda, and White Oaks Charters for 2015-16 through 2019-20 School Years      (D)  (V)  
  Charter petitions must be approved by the Governing Board of the chartering agency every five years.
Unfold 7.  Action Items   
         
a. Approval of Engagement of Beals Martin & Associates, Inc. for Modernization of Heather Multi Use Room      (D)  (V)  
  Staff recommends approval of engagement of construction services with Beals Martin & Associates, Inc. for the Heather MUR Modernization Project
         
b. Resolution # 20:14/15 for Authorized Signatures      (D)  (V)  
  Approval of Resolution for Authorized Signatures to include Mila Milligan, Director of Finance and add Mary Jude Doerpinghaus, Assistant Superintendent.
Unfold 8.  Discussion Items   
         
a. Engagement of Contractors For Various FMP Related Projects      (D)  
  Staff seeks Board input on establishment of pre-qualified pool of general contractors based on recent RFQ process.
         
b. Long Term Planning for Placement of Tinsley Students      (D)  
  Staff seeks Board input on long term plan for placement of Tinsley students.
         
c. Board Policy 7214 - General Obligation Bonds      (D)  
  Staff seek Board input and direction of adoption of Board Policy 7214 - General Obligation Bonds
         
d. Administrative Regulations 1340- Access to District Records      (D)  
  Staff seeks Board approval of updated Administrative Regulations 1340 Access to District Records
         
e. Administrative Regulation 3460 - Financial Reports and Accountability      (D)  
  Staff seeks Board input on AR 3460 - Financial Reports and Accountability
         
f. Board Policy 5145.7 - Sexual Harassment      (D)  
  Staff seeks board input on proposed revisions to board policy 5145.7 -Sexual Harassment.
Unfold 9.  Information/Presentations   
         
a. San Carlos Charter Learning Center 2014-2015 Second Interim Report     
  The SCCLC's Second Interim Report is presented as a part of the District's oversight responsibilities.
         
b. Summary of LCAP Process to Date     
  Staff will review LCAP process district-wide for the 2014-2015 school year
         
c. One-Question Survey Results & Grant Update     
  Staff will update the Board on the results of the recent One-Question staff and community surveys and grants
Unfold 10.  Consent Agenda   
         
a. Approval of Warrant Report      (V)  (C)  
  A warrant report is included on the consent agenda each month for the Board to review.
         
b. Approval of Gifts to District      (V)  (C)  
  Per Board policy, the Trustees must determine whether or not to accept donations made to the District.  
         
c. Approval of Contract for PALS - Student 36      (V)  (C)  
  Staff seeks Board approval of contract with PALS for behavioral services.
         
d. Approval of Contract with Independent Contractor - Jennifer Kaufman      (V)  (C)  
  Staff seeks Board approval of revised contract with independent contractor Jennifer Kaufman for home-hospital tutoring services.
         
e. Approval of Service Agreement for the Provision of Election Services Between The San Mateo County Superintendent of Schools and San Mateo Chief Elections Officer & Assessor - County Clerk - Recorder      (V)  (C)  
  Staff seeks Board approval to engage San Mateo County Chief Elections Officer to conduct Measure P parcel tax election on May 5, 2015.
         
f. Approval of Memorandum of Understanding with Belmont Redwood Shores School District - Student 37      (V)  (C)  
  Staff seeks Board approval of MOU with Belmont-Redwood Shores School District.
         
g. Approval of Revised Contract Achieve Kids - Student 30      (V)  (C)  
  Staff seeks Board approval of contract with AchieveKids for expanded behavioral services.
         
h. Approval of Contract with ALLS - Student 31A      (V)  (C)  
  Staff seeks Board approve of contract with ALLS for Assistive Technology services
         
i. Approval of Contract with Community Gatepath - Student 9B      (V)  (C)  
  Staff seeks Board approval of contract with Community Gatepath for specialized speech/language services
         
j. Approval of Contract with Community Gatepath      (V)  (C)  
  Staff seeks Board approval of contract with Community Gatepath for consultation services.
         
k. Approval of Disposal of Obsolete Textbooks and Curriculum from Heather School      (V)  (C)  
  Staff requests approval from Board of Trustees for Disposal of Obsolete Textbooks and Curriculum from Heather School.
         
l. Approval of Disposal of Obsolete Textbooks and Curriculum from Central Middle School      (V)  (C)  
  Staff requests approval from Board of Trustees for Disposal of Obsolete Textbooks and Curriculum from Central Middle School.
         
m. Approval of AR 1113- District and School Web Sites      (V)  (C)  
  Staff seeks Board input and direction on Board Policy Administrative Regulation 1113-District and School Websites
         
n. Approval of Board Policy 1230 and Administrative Regulation 1230 - School Connected Organizations      (V)  (C)  
  Staff seeks Board seeks Board approval of Board Policy 1230 and Administrative Regulation 1230 regarding school connected organizations
         
o. Approval of BKF Surveying Services Proposal to Relocate LEAP to Heather School      (V)  (C)  
  Staff seeks Board approval for BKF surveying services regarding the relocation of LEAP modulars to Heather Elementary School.
         
p. Approval of One Workplace Proposal      (V)  (C)  
  Staff seeks Board approval of One Workplace proposal for Signage Players
         
q. Approval of Mobile Modular Storage Units Lease Agreement      (V)  (C)  
  Staff seeks Board approval of Mobile Modular Lease Agreement for temporary storage containers.
         
r. Approval of Contract with Mastery Design Collaborative, Inc.      (V)  (C)  
  Staff seeks Board approval of Mastery Design Collaborative, Inc. Program Agreement.
         
s. Approval of Agreement between San Mateo County Superintendent of Schools and San Carlos School District - Regarding The Redesigning School Initiative      (V)  (C)  
  Staff seeks Board approval for Agreement with SMCOE regarding Redesigning School Iniative
         
t. Approval of Second Interim SACS-Financial Reporting system.      (V)  (C)  
  Staff seeks Board approval of 2nd Interim Budget Report that includes document SACS2014ALL for State reporting purposes.
         
u. Approval of Ninyo & Moore Proposal for Limited Roof Sampling - Arroyo School      (V)  (C)  
  Staff seeks Board approval for Ninyo & Moore services regarding roof sampling of Arroyo 4/5 Bridge School for hazardous materials related to modernization project.
         
v. Approval of Proposal with TRC for Arroyo Bridge School for Geo-Tec Services      (V)  (C)  
  Staff seeks Board approval for TRC proposal for geotechnical observation and testing services related to the Arroyo 4/5 Bridge School Project.
         
w. Approval of Mont/Rose Moving Systems, Inc. Proposal      (V)  (C)  
  Staff recommends approval of Mont/Rose Moving Systems, Inc. moving proposal for CMS.
         
x. Approval of Proposal for Flat Panel Displays and Installation with One Workplace      (V)  (C)  
  Staff recommends approval of the One Workplace proposal for flat panel displays.
         
y. Approval of Personnel Report      (V)  (C)  
  Staff seeks approval of the Revised Personnel Report.
11.  Agenda Setting   
12.  Adjournment   

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Members of the audience wishing to address the Board are requested to complete the blue form available on the table at the entrance and turn it into the Secretary prior to the opening of the meeting. If you are addressing the Board of Education on a non-agenda item, please be aware that the provisions of the Brown Act prohibit the Board from acting or discussing such matters at this meeting. The Board has adopted policy whereby any such items will be referred to staff for a decision with regard to placing it on a future agenda for discussion, action, or a report. Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Christina Carrier at least three working days prior to the meeting at 650-508-7333 ext. 935. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Public inspection of agenda documents that have been distributed to the Board less than 72 hours before the meeting, will be made available at the District Office, 1200 Industrial Road, Unit 9 and attached to the agenda item on the District's online agenda at http://sancarlos.csbaagendaonline.net (Government Code 54957.5)


Other Info

 Official Attendees

 Goal Scorecard

Indicates item has been updated within 3 days of the meeting date.